UAL Awarding Body – Stage 1 – Initial Enquiry Form

UAL Awarding Body - Stage 1 - Initial Enquiry Form

1Introduction

2Organisation Details

3Current Qualifications

4UAL Awarding Body Qualifications

5External Assessment

6Delivery Sites

7Subcontracting

8Privacy Notice

9Confirmation

Thank you for your interest in delivering UAL Awarding Body qualifications.

To assist with the approval process, we ask that you complete this form so that we can have a thorough understanding of your organisation and what qualifications you are interested in.

External Assesssment Tab
Intended Qualifications * REQUIRED
You will only need to complete this section if your centre is applying to deliver the following UAL general qualifications

Guidance documentation for invigilators will be provided to your centre following approval. This section must be authorised by your centre's exam officer.

Do you intend to deliver the following UAL general qualifications:
- 603/1457/6 UAL Level 3 Applied General Diploma in Art and Design
- 603/1459/X UAL Level 3 Applied General Extended Diploma in Art and Design
- Yes
- No
Name * REQUIRED
Please provide the name and contact details of your centre's exam officer.

Given Name Family Name
Centre Name * REQUIRED
Job Title
Address * REQUIRED
Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country
Email * REQUIRED
Contact Number * REQUIRED
Prefix * REQUIREDPhone number * REQUIRED
The centre must ensure that:

1. It has in place adequate equipment including:
- • One computer terminal per student with an up to date internet browser, Microsoft PowerPoint and Microsoft Word installed
- • Digital photography equipment (phones are not allowed during assessment)
- • Leads, connectors, card readers or digital infrastructure required for image transfer
- • A means by which to securely store all digital submissions (e.g. single hard drive or cloud storage)
- • A secure Wi-Fi connection
- • IT support staff available on standby in case of emergency.
2. The assessment venue is adequate by ensuring:
- • The assessment venue has a secure storage area for physical work during the controlled assessment period
- • The assessment venue is accessible to all candidates
- • The assessment venue is clearly signposted and appropriate to facilitate a valid assessment under controlled conditions
- • Access to the assessment venue is restricted and notices outside the room indicate that a controlled assessment is taking place
- • The assessment venue is of an acceptable temperature, quiet, located away from disturbances, and well lit
- • Candidates are provided with sufficient workspace and spaced apart to prevent collaboration
- • An accurate clock is visible to all candidates
- • Candidates are afforded access to a toilet
- • The venue is safe and has in place effective fire prevention and evacuation measures.
3. Centre staff is adequate by ensuring:
- • Its workforce is of an appropriate size and competence, have received the appropriate invigilator training and are qualified to invigilate the assessment
- • The invigilator is not a senior member of teaching staff who is responsible for the department or for teaching the qualifications being assessed
- • An invigilator is present in the room where the assessment takes place at all times during assessment
- • An appropriately trained and qualified member of staff (not associated with the teaching curriculum) is available to assist if the invigilator(s) leave the room
- • An examination contingency plan is in place
- • There are secure storage and distribution process in place for exam and assessment papers.
The centre can meet the criteria listed above?
- Yes
- No
If you answered 'No' to the above question, please provide details on what criteria you cant meet below and why.
This form must be signed by your centre's exams officer. I declare on behalf of the centre mentioned below that:
- I have delegated authority to make this formal declaration
- The centre meets and agrees to the requirements detailed on this page
- The information provided on this page is accurate and complete

Delivery Sites

Organisations must be approved specifically for every qualification they intend to deliver, and specifically for every site at which a qualification will be delivered.

Please outline the sites where you intend to deliver UAL Awarding Body qualifications.
Site 1
Site name * REQUIRED
Address * REQUIRED
Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country
Do you want to add another site? * REQUIRED
- Yes
- No
Site 2
Site name * REQUIRED
Address * REQUIRED
Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country
Do you want to add another site? * REQUIRED
- Yes
- No
Site 3
Site name * REQUIRED
Address * REQUIRED
Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country
If you intend to deliver at more than 3 sites, please email us with additional site information: approvals.awarding@arts.ac.uk

Subcontractors include individuals or organisaitons which:
- Are not part of your organisations workforce, including temporarily
- Are autonomous i.e. not part of the structure of your organisation, even if they are owned by the same parent company
- Carry out on behalf of your organisation any part of the development, delivery or award of UAL qualifications
Do you have any subcontracting agreements in place? * REQUIRED
- Yes
- No
Quality Assurance Responsibilities
Will student registration responsibilities or processes be completed by the Centre or the Subcontractor?
Please upload a copy of the contract in place with the subcontractor:
Drop files here or

Max. file size: 10 MB.
The centre must ensure that:

1. It has in place adequate equipment including:
- One computer terminal per student with an up to date internet browser, Microsoft PowerPoint and Microsoft Word installed • Digital photography equipment (phones are not allowed during assessment)
- Leads, connectors, card readers or digital infrastructure required for image transfer
- A means by which to securely store all digital submissions (e.g. single hard drive or cloud storage) • A secure Wi-Fi connection
- IT support staff available on standby in case of emergency.
2. The assessment venue is adequate by ensuring:
- The assessment venue has a secure storage area for physical work during the controlled assessment period
- The assessment venue is accessible to all candidates
- The assessment venue is clearly signposted and appropriate to facilitate a valid assessment under controlled conditions
- Access to the assessment venue is restricted and notices outside the room indicate that a controlled assessment is taking place
- The assessment venue is of an acceptable temperature, quiet, located away from disturbances, and well lit
- Candidates are provided with sufficient workspace and spaced apart to prevent collaboration
- An accurate clock is visible to all candidates • Candidates are afforded access to a toilet
- The venue is safe and has in place effective fire prevention and evacuation measures.
3. Centre staff is adequate by ensuring:
- Its workforce is of an appropriate size and competence, have received the appropriate invigilator training and are qualified to invigilate the assessment
- The invigilator is not a senior member of teaching staff who is responsible for the department or for teaching the qualifications being assessed
- An invigilator is present in the room where the assessment takes place at all times during assessment
- An appropriately trained and qualified member of staff (not associated with the teaching curriculum) is available to assist if the invigilator(s) leave the room
- An examination contingency plan is in place • There are secure storage and distribution process in place for exam and assessment papers.

UAL Awarding Body – Stage 1 – Initial Enquiry Form

UAL Awarding Body - Stage 1 - Initial Enquiry Form

Organisation summary

Lead contact details

Current qualifications

Qualification 1

Qualification 2

Qualification 3

Qualification 4

Qualification 5

Qualification 6

Qualification 7

Qualification 8

Qualification 9

Qualification 10

UAL Awarding Body Qualifications

Qualification 1

Qualification 2

Qualification 3

Qualification 4

Qualification 5

Delivery Sites

Site 1

Site 2

Site 3

Privacy notice

Confirmation